FINANCIAL:

1. CONFIRMATION
On receipt of your booking we will acknowledge your booking with a confirmation/invoice. This will be your acknowledgement or your booking and should be presented as you arrive on site to unload.

2. PASSES
Due to increased security, MDS Ltd will be issuing all Traders and Exhibitors with a vehicle pass together with an Exhibitor pass for every person.  A maximum of 2 Exhibitor passes will be issued per stand with additional passes available at £8 each.  Please make sure that you order the correct number of passes you require on the booking form as you will not be allowed access into the showground without a pass. Passes will be sent 1 month before the show date.

3. CAMPING
All camping will be in a designated exhibitor area.  NO camping units unless integral to the stand will be allowed on the showground.

GENERAL CONDITIONS:

4. CANCELLATIONS
All cancellations must be in writing.  If you cancel a show, for whatever reason, within eight weeks of the show date 50% of the balance will be payable.  If the cancellation is received within four weeks of the show date, the full balance is required.  MDS will not be liable to any exhibitor for any claim for compensation or refund in the event of any show being cancelled or disrupted due to bad weather, major incident, civil unrest or any other cause beyond the organiser’s control.

5. UNLOADING
Ground space only is from 11am  Two days prior to the opening show date.   On no account will stands be sited after 8pm.  Anyone arriving after this time will be required to park up in a holding area until 7am the following morning.

6. VEHICLE MOVEMENT
There will be NO vehicle movement allowed from 9.30am – 6pm on show days on the showground.  Stallholders arriving after 9.30am on show days will be required to unload by hand from the car park.

7. REINSTATEMEN

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It is the responsibility of each individual stallholder to reinstate the area of their stand to its original condition. No items are to be attached or stuck to any marquee, walling or barrier without the permission of MDS.

8. MARQUEES

For all outdoor stands, light structures/party gazebos are not permitted.  All gazebos must be heavy duty for Health and Safety reasons.

9 SITE CLEARANCE
It is each stallholder’s responsibility to clear the rubbish from their stand at the end of the show, placing all bags in the skips on site.

10. CHEMICAL TOILET WASTE
Do not empty this waste in the toilets on-site.  Empty when and where directed by MDS

11. USE OF ELECTRICAL SUPPLY
MDS will provide access to a single phase supply when included, ordered and paid for.  If the supply is interrupted, MDS will not be held liable for economic or consequential loss resulting from negligence or how so ever caused.

12. USE OF GENERATORS

THE USE OF GENERATORS IS STRICTLY FORBIDDEN, all electricty must be ordered from MDS.

13. CATERING
The sale of all refreshments will be strictly limited to those authorised by MDS

14. ELECTRICAL EQUIPMENT
It is a condition of your booking that ALL the electrical equipment you wish to connect to the show supply is inspected & tested to the current Institute of Electrical Engineers (IEE) Wiring Regulations.  Each piece of equipment must have a sticker denoting the date of test (remember all equipment should be tested at least once a year, so the sticker should not be older than 12 months).

15. GAS APPLIANCES
These are only to be used following permission by MDS.  ALL appliances must have current CORGI tested certificate.

16. ELECTRICAL KETTLES, FANS & HEATER
The use of electric kettles, fans or heaters is not permitted on the marquee and stand lighting circuits, whatever the reason or temperature.

17. INSURANCE
MDS Shows carry comprehensive Public Liability Insurance to cover claims for which we are legally liable. We expect all exhibitors to have the necessary Public Liability insurance for shows and would strongly advise them to also insure themselves for fire & theft, damage and cancellation.

18. RESPONSIBILITY OF EXHIBITORS
Exhibitors are responsible for the safety (including fire precautions) of their stands.  The exhibitor shall assume full responsibility for any article of any kind, exhibited by them, including liability for all claims arising out of the handling of exhibits and the conduct of their stand generally.  The exhibitor shall indemnify MDS Shows against all claims, damages or expenses arising in any way out of the presence of the exhibitor, his staff or his exhibits at the Event.  Acceptance of these provisions shall be condition of entry.

19. DISCLAIMER OF LIABILITY
MDS shall not in any way unless legally liable, be responsible for: Any claim for compensation or otherwise in regard to the holding of or for anything arising out of or in any connection with the event.  Any accident that may occur or for the death, injury, disease or loss arising.  Any loss or damage whatsoever arising from the abandonment, cancellation of any show, and any such eventuality.